Is your business earning $40,000 or more? Do you rely on your computer as as a key tool for your business? In the event of a disk drive failure following the methods I outline will reduce your recovery time to minutes!
If you don't want to backup your disk drive just view the video above...
A disk drive failure is a relatively a low probably event but will have a high negative impact on your business. You already have purchased insurance for "low probably events that have high negative impacts" such as home owners, (fire, flood, earthquake), personal liability, auto collision, health etc. I am advocating investing in insurance for your business data!
This post will discuss how to protect both your business data and the time it took you to set up your computer. Using my "Raid Me! (sm) method you can protect your investment by backing up your desk top computer or small office server with a high degree of safety and relatively low cost.
I will address your initial investment, how much data you should plan to backup, a recommended strategy, and costs.
After reading this article you will be aware of your costs of setting up your PC, the amount of data that you have, the choices that you have for backup, and my recommendation of the “best way” to safeguard your data. You can contact me (SanDiegoCIO@gmail.com) if you would like my for assistance in execution your back up strategy.
Your initial investment
You probably remember how much you paid for your computer, but do you remember how much time (and pain!) you spent initially setting up your PC? You probably invested at least 4 to 16 hours setting up your PC including: adding the computer to your network, loading Office, QuickBooks, printer and or scanner software, getting the colors, desktop icons, and other settings just the way you like them. Let's not forget adding the anti-virus software, Windows Defender, the latest patches for Windows and any other software you have. You also may have deleted the “crapware” that your PC manufacturer loaded on your PC to entice you to purchase a DSL service, antivirus software, AOL, Office or other software that clutters up your drive. What is this setup time in dollars or lost opportunity worth to you? Just backing up the “My Documents” folder will not protect this investment in time.
How much data do you have to backup?
The Windows operating system will take 3-4 gigabytes on your hard disk. Your programmes such as office and QuickBooks may take another 2-4 gigs. So we are looking at 5-8 gigs of information with none of your data. In addition, you may transfer your data (documents, bookmarks, pictures, etc.) from your old PC. As time goes on we load still more programs, save and create documents, add bookmarks, shortcuts, and desktop icons to our computer. It would be easy to have 20-30 gigabytes (7 DVD's) of data and programmes on a business computer. So I ask, “What is your backup plan?” Is it working?
Recommended Strategy
When you purchased your desktop the most lightly configuration is one hard disk connected into the disk controller on the mother board. Most newer desktops come equipped with disk drives of 160 gigabytes (or greater) and a DVD burner that can place 4.7 gigs of data on a DVD.
If you back up a 160 gig drive that is half full, using your DVD burner, it would take 18 DVD's, Yeah, right your are really going to do this weekly! Well some of you are thinking that I can just backup the “My Documents” folder. This is better than nothing but is a flawed strategy for several reasons:
1. No protection for your the investment you made in setting up your computer
2. Does not save bookmarks, links, document templates, desktop icons, shortcuts.
3. Not all of your data is in the “My Documents” folder (such as your QuickBooks data for example)!
Well your in luck! I have an easier method it requires 2 additional disk drives and something called a RAID Card.
Step 1: "Mirror your "boot drive". The diagram below shows 2 disk drives (green) that are “mirrored” i.e. The same data is on both disk drives. This "magic" is accomplished automatically by the RAID controller card. RAID protects against a hardware failure of a single disk drive.
Step 2: Make weekly disk image backup of the mirrored drives. Using the disk drive you originally got with your PC (yellow disk in diagram above) and software provide by the disk manufacturer we will we will make a (at least) weekly backup of your mirrored drives. This protects you against a disk controller error which might impact both mirrored drives as well as some other unplanned for catastrophic event. Most of the disk manufactures provide (or you can download) software that will preform this task easily with several clicks of the mouse. This backup will take about an hour depending on the size of your drives and the data they contain. This drive is a bootable drive! Should something happen to both mirrored disks you can be back running in minutes rather than days!
Ultimate protection
To protect against loss of data for the time in between your weekly back ups you can use the backup software included in your windows disk. Set up the program to back up any changed files (incremental) in your PC each day and write them to a CD or DVD. This will take only minutes as on a daily basis not many files will be changed.
Costs
Hardware: $275 - 2 hard disks, 1 “2 channel” controller card (use a name brand controller card! -Hardware costs may vary) Installation: IF you don't want to install this yourself, I will install your hardware, create the mirrored drive, set up the back up drive, load and set up the back up software for a not to exceed cost of $ 175 ($65 / hour).
Your cost to RAID a 160 gig drive will be $275 hardware $175 (or less) labor = total of $450.
RAID Is A Cheap Investment!
Is your investment of $450 a good one?
The real cost of of a disk failure is the cost of disruption to your business for the length of time it takes to recover your computer and resume normal business activities plus out of pocket costs to recover your data.
The diagram above shows the savings of my RAID solution given several levels of earnings or income.I have assumed the following:
- 240 working days in year
- Out of pocket recovery cost to hire some one to reload your computer will average $700. (If you had no backup for important data and had to use a data recovery service to get data off of a crashed disk drive the usual cost is $1,200. )
If you earned $40,000 last year and lost 2 days of earnings installing my RAID solution will save you $583 if you have a disk drive failure. You earn more than $40,000? (of course!), then it is even more important to act now! If your business is earning you $80,000 per year and you have a disk drive failure recovery will cost you $1,367. The investment of $450 is a 2 to 1 return!
If you have a 160 gigabyte drive I will install this RAID solution for $450*! (* Pending confirmation of your PC configuration).
Contact me (SanDiegoCIO@gmail.com) to take advantage of this relatively cheap data insurance!
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